Electronic Death Registration System (EDRS)

Announcements

Welcome to the EDRS Website!

New York State's Electronic Death Registration System (EDRS) is a secure web-based system for electronically registering deaths. EDRS simplifies the data collection process and enhances communication between health care providers and medical certifiers, medical examiners/coroners, funeral directors, and local registrars as they work together to register deaths.

The system is accessed through the New York State Health Commerce System (HCS) website portal. For more background information about EDRS, its benefits, and New York State's related Public Health Law, click the following link: About EDRS.

Be sure to review the EDRS training resources, documentation, and roll-out information below.

EDRS Roll-Out to the Counties

Phase 1, 2015-2017

EDRS roll-out in New York State began at the end of 2015 with a pilot program. The system was rolled out to designated counties who participated in pilot testing. The pilot phase concluded at the end of 2016. Statewide implementation of EDRS is split into two phases. Phase 1 of implementation conducted on a regional basis. Statewide regional roll-out was completed in November 2017, concluding Phase 1 of EDRS implementation.

Phase 1 of EDRS implementation included electronic processing of natural deaths occurring in a medical facility, which may not require the involvement of a medical examiner (ME)/coroner. Hospitals, nursing homes, and hospice facilities across the state, as well as local registration offices in those districts, and funeral firms statewide were enrolled in EDRS and offered live web-based training. In some areas in-person training was made available.

Phase 2 Roll-Out is Underway

Phase 2 implementation includes added functionality to support electronic processing of deaths occurring at home, unattended, and from unnatural causes. This phase mainly involves medical examiners, coroners, and coroner's certifying physicians such as primary care physicians and specialists. Phase 2 also includes the remaining local registrars and sub-registrars who did not come online earlier because their district does not have Phase 1 medical faciliities.

A Phase 2 Pilot Program began fall 2017 in select counties, while some of the new functionality was still being developed to support ME/coroner roles and work processes. Now that the full functionality is available for EDRS, region-based roll-out to Phase 2 users is underway.

Phase 2 users across the state are being enrolled and trained in EDRS as their region's go-live date approaches. Enrollment and go-live timeframes for each region and county are shown on the current version of the EDRS Phase 2 Roll-Out Map (PNG image file).

Snapshot view of who is live with Phase 2 and who is next in line:

  • Live - Regions 1 (Finger Lakes), 2 (Western New York), and 3 (Long Island)
  • Next - Region 4 (Central New York) will go live December 13.

EDRS Training Schedule and Programs

Training sessions for EDRS are currently being offered as role-specific, recorded presentations that may be viewed at any time. The training presentations were produced as a "webinar" (internet-based seminar) using Cisco WebEx® application. The WebEx ARF player must be installed on your computer for you to access the webinar presentations. Please see **Install WebEx Player Application below, and then follow the Instructions to View a Recorded Training Presentation.

Live webinar training is also being offered during Phase 2 of EDRS implementation. Upcoming dates and times for Phase 2 Live Webinar Training are listed in the training schedule below. Additional training sessions are being added as Phase 2 roll-out continues in the regions of New York State.

Region-specific training sessions are being offered for Medical Examiners, Coroners, and Local Registration offices. The region-specific trainings are announced through direct communication with those offices during onboarding of the region. Refer to the EDRS Phase 2 Roll-out Map to see when your county is scheduled to begin using EDRS Phase 2 functionality.

Video tutorials are available on this EDRS website for self-paced training, covering both introductory topics and end-to-end case processing. The self-paced video tutorials are role-specific. The tutorials may be viewed directly in your internet browser (with the exception of SCORM format versions, which are for facilities that have a Learning Management System.)

Primary Care Physicians and medical specialists who will need to begin using EDRS to medically certify Death Certificates for Coroners and medical facilities should register for a Medical Certifiers training session listed in the schedule below. In addition, PCPs and medical specialists should review the EDRS reference documents and video tutorials available on the Physicians/Medical Certifiers page of this website.

**Install WebEx Player Application (required for webinar training):

WebEx ARF player must be installed on your computer for you to view the recorded and live Webinar Training Presentations linked below. Click the following link to download and install the free WebEx ARF player: Download the WebEx ARF Player. Be sure to select the correct player for your computer type (Windows or Macintosh) and follow the installation instructions.

Instructions to View a Recorded Training Presentation:

To view the recorded training presentations, please first read all the following directions. Then click the desired link in the recorded training session in the training table below.

  1. After downloading and installing the WebEx ARF player, click the presentation title below to go to the recording you wish to view.
  2. You will be asked to register for the training. Enter the requested information. (If you do not see the "Register" screen, click the "View" button, which will take you to the Register screen.)
  3. After entering the requested registration information, click the "Register" button. The register window will disappear.
  4. You will then see a "Playback in Progress" screen. Within a moment the recorded webinar presentation will start.
Stakeholder Role Live Training (via WebEx) Recorded Training Presentations
(via WebEx)
Self-Paced Video Tutorials
(via your internet browser)
For All EDRS Roles:
Getting Started
--- HCS Onboarding Training
**Recorded 3/10/2017

The following Tutorials will launch in a new window/tab:
SCORM 1.2 format to install in your Learning Management System:
For HCS Coordinators --- --- The following Tutorials will launch in a new window/tab:
For Funeral Directors
and Funeral Firm Staff
EDRS Phase 2 Training

December 18, 2018 - Implementation of EDRS Phase 2 for Funeral Firms
2:00pm-3:00pm


EDRS Funeral Firm Training
**Recorded 7/7/2017


View Resources for
Funeral Directors and Funeral Firm Staff
For Medical Certifiers
and Medical Facility Staff

(at Hospitals, Nursing Homes, Other Health Care Facilities, and Medical Practices)
EDRS Phase 2 Training

December 18, 2018 - Implementation of EDRS Phase 2 for Medical Certifiers
10:00am-11:30am

EDRS Medical Certifier Training
**Recorded 7/5/2017


View Resources for
Medical Certifiers and Medical Staff
For Medical Examiners / Coroners
and Their Staff
EDRS Phase 2 Training

December 17, 2018 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
10:00am-11:30am

February 4, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
10:00am-11:30am

(Not Yet Available)

View Resources for
Medical Examiners, Coroners, and Their Staff

For Local / County Registrars
and Sub-registrars
EDRS Phase 2 Training

December 19, 2018 - Implementation of EDRS Phase 2 for Registrars
10:00am-11:00am

EDRS Registrar Training
**Recorded 7/10/2017


View Resources for
Local/County Registrars and Sub-registrars

CME and CEU Credit for Attending EDRS Training

For information about Continuing Medical Education (CME) credit, visit the EDRS Physicians/Medical Certifiers web page. For information about Continuing Education Units (CEUs) for funeral directors, visit the EDRS Funeral Directors web page.

Documentation and Publications

Click the links below to open these PDF documents. (You will need Adobe Acrobat Reader installed on your computer to view PDF documents. Download the free Adobe Reader.)

User Account Information

EDRS News and Reference Guides