Policy Memo 176

DOH-CACFP: Number 176 (12/14) Corrected and Reissued (1/20/15) Supersedes Number 60 (07/01)

TO: CACFP Sponsoring Organizations of Day Care Homes

FROM: Dwight LaDu, State Director, Child and Adult Care Food Program

SUBJECT: Policy on Day Care Home Providers Who Have Moved

The purpose of this memorandum is to clarify the rules for continuing CACFP participation when a Day Care Home (DCH) Provider moves to a new location. The Provider and the Sponsor must follow these steps to ensure continued participation in CACFP:

  1. It is the Provider's responsibility to inform the Sponsor when the location of the DCH will change. The Continuous Application and Agreement (CACFP-3705) states in Section B‑1‑d: "The Provider must inform the Sponsoring Organization immediately upon a change in: …3) place of residence or location"
  2. A pre-approval visit must be conducted at the relocated DCH. A new CACFP-3705 is not required. However, revise the Provider's application by entering both the new Facility ID and the new pre-approval visit date into CIPS.
  3. If the Provider fails to notify the Sponsor that the DCH has moved, the Provider forfeits reimbursement from the effective date of the move until the pre-approval visit is completed.
  4. The Office for Children and Family Services (OCFS) requires a DCH Provider to submit a new application for a registration or license when the DCH operation moves to a new location. The DCH may only care for up to two non-resident children plus any income-eligible resident children, while the registration/license is in process for the new location.
  5. CACFP assumes that most Providers will move at the beginning or end of a month. However, if a Provider moves during the month and the DCH was in operation up to the move date, the Provider may claim that part of the month under the registration or license capacity of the old location. If the day care operation opens immediately at the new location, and is providing full-time care (> 3 hours), the Provider's capacity cannot exceed a total of 8 children under the following categories:
    1. No more than two unrelated, non-resident children, plus
    2. Any income-eligible resident children, plus
    3. Any related, non-resident children.

You may contact the Homes Unit at 1-800-942-3858, option 3, if you have any questions regarding this memorandum.