Single Source Procurement: New York State Physician Profile

Pursuant to New York State Finance Law § 163.10(b), The New York State Department of Health is presenting the following summary of relevant circumstances, and material and substantial reasons why a competitive procurement was not feasible.

The Department of Health Office of Professional Medical Conduct (OPMC) received approval of a Contract Reporter Exemption request for a twelve month extension of our contract with Maximus Health Services, Inc. (#C026342B) to continue providing their services until our next contract is approved and in place.

The reason for this request is that the Department of Health is engaged in multiple projects that currently will continue to, or are intended to, collect information from physicians, for various uses. For example, we are working with the State University of New York School of Public Health (SPH) Center for Health Workforce Studies to integrate the New York Physician Profile (NYPP) and the SPH Physician Workforce survey. We are also working with Hospital Association of New York State (HANYS), Greater New York Hospital Association (GNYHA), the Medical Society of the State of New York (MSSNY), Health Plan Association (HPA), the Medicaid Program and others to create a streamlined physician credentialing system. This would create a uniform credentialing data set, and a central repository for the verified data, from which health care organizations that use it for credentialing and extending privileges to physicians would acquire the information. In addition, the New York Health Foundation is funding a planning grant to develop a statewide practitioner database.

Reducing the work that physicians have to perform to submit often duplicative data to DOH and others, improve the ability of various users to acquire and use the data, and reduce the cost to all involved through a streamlined, efficient process. From that effort, the nature of the next NYPP request for proposal (RFP) and its scope of work could change dramatically. As such, we plan to continue the existing contract for one more year, while we prepare a competitive procurement that incorporates this newly developed process.

The incumbent contractor was selected through an evaluation of bids received in response to a request for proposal. The Department of Health has been using the services of this contractor under contract C026342B since May 1, 2010. It would be impractical to utilize the services of another contractor during this interim period.

Procurement / Program Name New York State Physician Profile
Contractor Name(s) Maximus Health Services, Inc.
Contract Period 6/1/2014 – 2/26/2015
Contract Number(s) C026342B