DAL#: 18-11: Enhancing the Quality of Adult Living (EQUAL) Program for SFY 2018-2019

May 1, 2018

DAL#: 18-11: Enhancing the Quality of Adult Living (EQUAL) Program for SFY 2018-2019

Dear Operator:

The Department of Health is pleased to announce the availability of funding under the Enhancing the Quality of Adult Living (EQUAL) Program. Operators of Adult Homes and Enriched Housing Programs who provide services to individuals receiving Supplemental Security Income (SSI) and/or Safety Net benefits (SN) are eligible for these payments.

The purpose of this program is to enhance both residents’ quality of care and life experience in Adult Care Facilities (ACFs). All facility operators that apply will receive a per person amount based on the number of SSI and Safety Net residents reported on their 2017 census. An additional funding allotment will be provided to facilities with a capacity of 100 beds and under. EQUAL payments shall be made for the purpose of providing quality care and services to eligible residents to better meet their needs and improve the physical environment of a facility.

The Operator will be bound by the requirements, terms and conditions of the program as stated in Social Services Law, Section 461-s, compliance with applicable Department of Health regulations, and other procedural requirements related to the program. This includes, but is not limited to, the timely completion of reports on the Health Commerce System (HCS), such as census reports, financial reports and all surveys applicable to ACFs.

Prior to applying for EQUAL program funds, a facility must receive approval of its proposed expenditure plan from the residents' council for the facility. To facilitate the decision-making process, the residents' council should adopt a process that can identify the priorities of facility residents for the use of the program funds. The top preferences of the residents’ should be documented in a manner consistent with a vote or survey. The proposed spending plan should detail how the program funds will be used to improve the quality of life and services rendered to the residents or the physical environment of the facility. Funds will not be awarded to subsidize daily operational expenses such as staffing or utilities. Please refer to Section A: (6) of the instructions for a more detailed description of the acceptable use of program funds. Submissions must include a signed attestation from the president or chair-person of the resident council or, in the absence of a resident council, at least three residents of the facility, stating that the application reflects the priorities of the residents of the facility. This attestation will include documentation of the top three priorities of facility residents and the date the prioritized projects were approved by the Resident Council or in the absence of the Council three resident representatives.

The total anticipated payment for all facilities applying for EQUAL will be $6,532,000.

The EQUAL SFY 2018-2019 application is an electronic application that will be posted on the Health Commerce System (HCS) effective May 1, 2018.

The application can be accessed by logging onto HCS at the following link: https://commerce.health.state.ny.us. On the HCS Home Page, click “My Applications” “HCBC” “Data Entry” and at the “Select an Activity” drop down menu select “ACF EQUAL Application SFY 2018-2019.” Supplementary materials for “Schedule D: Expenditure Plan” may be emailed to the EQUAL Bureau Mail Log at equal@health.ny.gov. Applicants electing to participate must complete all certifications in Section E.

Applications must be electronically submitted by 5:00 pm on Friday, July 6, 2018. After this date and time, the application will no longer be available.
Hard copies will not be accepted.

Note: Facility operators who do not wish to participate in the EQUAL Program should complete Section A: Facility Information and Section D: Acceptance/Declination to Participate and submit their declination of participation through the HCS.

Note: Facility operators who did not submit a completed Section I: EQUAL Program Certification Page for prior years EQUAL funds will be considered ineligible until all required documentation from previous years funding is received.

New Procedure: Facilities who receive EQUAL funds must submit a completed Section J: Expense Schedule for EQUAL Program Funds 2018-2019 and attach all expenditure receipts totaling to the amount of the funding received. Receipts must be in PDF format and e-mailed along with the completed Section I: EQUAL Program Certification Page to equal@health.ny.gov no later than one year from the date the funds were received. All expenditures must be consistent with the approved expenditure plan.

Facility operators who do not have an established Statewide Financial System (SFS) account will need to register by completing the “New York State Office of the State Comptroller Substitute Form W-9: Request for Taxpayer Identification Number and Certification.” Completed forms should be emailed to sfsvidr@health.ny.gov. Please expedite your application to allow for additional processing. Once you submit your completed Substitute Form W- 9, the Office of the State Comptroller’s Vendor Management Unit will contact you directly to complete the process of establishing a vendor identification number, which is required to set up your SFS account. Additional information can be obtained at the following sites:

OSC: http://www.osc.state.ny.us/vendors/index.htm

SFS: http://www.sfs.ny.gov/

Questions regarding the EQUAL Program should be directed to Dorothy Persico or Georgina Raus at (518) 408-1133, or by e-mail at equal@health.ny.gov. We look forward to receiving your application.


Valerie A. Deetz, Director
Division of ACF and Assisted Living Surveillance